A cross-sector, inspection-ready template for safe recruitment, right-to-work verification and Disclosure and Barring Service checks under Schedule 3 of the Regulated Activities Regulations
This policy is fully drafted and structured, ready to brand and complete for your service. It covers:
1. Purpose
2. Scope
3. Policy statement and principles
4. Definitions
5. Regulatory framework and alignment with the Care Quality Commission single assessment framework
6. Pre-employment checks required under Schedule 3
7. Disclosure and Barring Service checks
8. Risk-assessing DBS disclosures and other adverse information
9. Agency, locum, bank, contractor and volunteer workers
10. Adjustments, portability and ongoing suitability
11. Record keeping, data protection and retention
12. Roles and responsibilities
13. Training
14. Monitoring, audit and review
15. Related documents
16. Glossary
17. References
Legislation & standards it maps to
Health and Social Care Act 2008 (Regulated Activities) Regulations 2014
Care Quality Commission (Registration) Regulations 2009
Safeguarding Vulnerable Groups Act 2006
Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended)
Police Act 1997
Immigration, Asylum and Nationality Act 2006
Equality Act 2010
UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018
Who it applies to
All directors, managers, employees, bank and agency workers, locums, contractors, volunteers, students on placement and anyone involved in recruitment or selection decisions of [Organisation Name]
How it works
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Download your editable Word file from the link we email you straight away.
Complete the placeholders for your service, then have it approved before use.
Add the optional updates subscription and we keep it current as guidance changes.